Event Planner (Pittsburgh, PA)

Our Event Team is known for delivering exceptional experiences for both our employees and our clients. We work in a fast-paced, collaborative environment where no two days are alike. From planning a team activity for 50 to executing a company-wide social for 600, we take pride in our ability to be both creative and assertive. As a key member of our team, you will contribute to the success of our entire events calendar by assisting and leading on various projects as needed. You’ll join a close-knit group that values problem-solving, flexibility, and a "no task too small" mentality.

This is a great opportunity for an experienced professional with 3–5 years of event planning expertise who is eager to take ownership of diverse projects. You’ll be trusted to coordinate complex logistics, lead on-site execution, and maintain a service-oriented approach, all while ensuring every detail, from the big-picture strategy to the smallest finishing touch, is handled with excellence.

This is a hybrid position that will require coming into our downtown Pittsburgh office on an as-needed basis. You will work from home 4–5 days during typical weeks, but as major events approach, you should expect to be in our downtown Pittsburgh office 2–3 days per week. This role also requires approximately 2–3 weeks of travel per year for on-site event execution and site visits.

This role will cover a broad mix of responsibilities, such as:

Event Planning & Execution

• Assist with and, as needed, lead the coordination of events for 50–600 attendees, developing comprehensive project plans, timelines, budgets, and ensuring clarity and alignment among team members and stakeholders while monitoring milestones to ensure on-time and on-budget delivery.
• Prepare and submit RFPs to venues to secure suitable event locations.
• Oversee the creation and management of event registration processes using the Cvent platform.
• Jump in on any task required for event success, whether it’s coordinating AV needs, moving furniture, or organizing registration supplies.
• Serve as a lead or support contact for on-site execution, providing real-time problem-solving and maintaining a visible, assertive presence.

Communication & Collaboration

• Collaborate with the Event Team and internal stakeholders to align event goals and execute project plans under tight deadlines.
• Facilitate effective communication among internal teams, clients, and stakeholders to ensure seamless collaboration and understanding.
• Prepare, proofread, and format all event-related documentation and communications with accuracy and strict adherence to company templates.

What makes you the perfect fit for this opportunity?

• Experienced Planner: 3–5 years of corporate event experience with a track record of managing complex events.
• Collaborative Communicator: A personable communicator who builds rapport quickly, collaborates seamlessly with internal teams, and possesses outstanding writing, formatting, and proofreading skills.
• Organized & Adaptable: Exceptional time management skills with the proven ability to pivot and reprioritize in a dynamic, fast-paced environment.
• Assertive Problem-Solver: A resourceful thinker who brings a service-oriented mindset and the confidence to remain assertive and effective under pressure.
• Technical Proficiency: Proficient in Google Suite with a working knowledge of Cvent (a plus) and a genuine eagerness to master new tools.

We reward teamwork, professional excellence, and individual responsibility. Using the best collaboration tools available, we offer a technology-rich work environment that makes it possible for us to support the needs of our employees. If you are passionate about your work, have an entrepreneurial spirit, and want to be on a team of exceptional professionals, then Grant Street is the place for you!

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