Do you enjoy being the person who keeps everything organized and running smoothly? Have people ever said to you, “How do you keep it all straight?” and you know it’s your organization, flexibility, and attention to detail that make it happen? If so, you may be the perfect fit for Grant Street Group as an Administrative Specialist.
Our Administrative team is known for providing exceptional support to all employees. We work collaboratively, help each other succeed, and adapt to whatever the day brings. With no two days alike, we take pride in delivering high-quality work while managing shifting priorities. You’ll join a team that values continuous learning, flexibility, and thoroughness.
This is a great opportunity for someone eager to expand their administrative expertise while gaining hands-on experience by contributing to a variety of projects. You’ll learn, grow, and take on new challenges that broaden your capabilities over time. In this role, you’ll be trusted to follow through on commitments, manage multiple priorities without losing focus, and maintain a friendly, service-oriented approach — all while working alongside a close-knit group that is motivated by supporting each other and the organization.
We are looking for a full-time Monday-Friday Administrative Specialist who will work remotely and in our downtown Pittsburgh office once a week and as needed.
This role will cover a broad mix of responsibilities, such as:
Office Coordination
- Manage office supplies and equipment, including inventory tracking, ordering, packing, stocking, and ensuring
- workspaces are organized, functional, and well-maintained.
- Coordinate with building management and third-party vendors on maintenance needs, facilities issues, and improvement projects.
- Manage packing and shipping for the office, including outgoing shipments and incoming deliveries.
Communication & Liaison
- Handle incoming reception calls, emails, and mail with professionalism and warmth.
- Coordinate thoughtful gestures and special initiatives to support employee well-being, recognition, and morale.
- Support the administrative team in facilitating communication, coordination, and project needs across the organization.
Scheduling & Coordination
Record Keeping & Documentation
- Maintain and update information across various online data and recordkeeping tools.
- Ensure all administrative procedures are documented and kept current.
You would be a great fit for this role if you have the following skills & competencies:
- Service-oriented mindset.
- Dynamic and personable communicator who listens actively, builds rapport quickly, and collaborates well with diverse individuals.
- Demonstrates a proactive attitude with the ability to anticipate needs, while staying flexible, multitasking effectively, and adjusting priorities as situations change.
- Brings enthusiasm and resourcefulness to problem-solving, overcoming challenges with creative and effective solutions.
- Takes ownership of responsibilities, following through to ensure tasks are completed accurately and on time.
- Maintains accuracy and pays attention to all tasks, from proofreading to managing orders.
- Comfortable with the Google Suite or Microsoft Office, and eager to learn new systems.
If this sounds like you, and you want to join a collaborative, growth-oriented organization where your contributions truly matter, we look forward to reviewing your application.
Expected Salary Range: $50,000 – $70,000/year